Procura puts every request, approval, purchase order, and invoice on one ledger. Policy runs at the moment of intent — so each dollar is approved, coded, and drawn against a budget line before a PO ever reaches a supplier.
REQ #PR-20418 Figma seats $7,200 → auto-approved (under $10k, IT budget)
REQ #PR-20419 AWS reserved $58,400 → routing to VP Eng + Finance
PO #PO-11872 Acme Freight $12,050 → matched to invoice INV-7741
FLAG #PR-20421 New vendor $24,000 → blocked · no W-9 on fileFinance and operations teams run their spend on Procura
Intake, approvals, purchase orders, receiving, and invoices live in one place — so nothing gets bought in a Slack thread and reconciled six weeks later. The control happens up front, not at close.
One form for every purchase — software, contractors, freight, swag. Procura asks the right questions, attaches the matching policy, and routes to the right approver before a dollar is committed.
Rules read amount, vendor, department, and budget, then send each request down the shortest legitimate path. Under-threshold buys auto-approve; the rest reach the right person in minutes, not days.
An approval becomes a numbered PO the moment it clears — coded to the GL, drawn against a budget line, and sent to the supplier without a copy-paste in sight.
PO, receipt, and invoice reconciled automatically. Exact matches pay on time; the exceptions — short ships, price creep, duplicates — surface for a human instead of slipping through.
Every committed dollar draws down its line the instant it's approved. Owners watch committed-versus-actual in real time, so no one discovers they're over at month-end.
What finance teams see in the first two quarters
Most overspend isn't fraud — it's a forgotten renewal, a duplicate vendor, a contract no one read. Procura keeps the supplier side as tight as the buying side.
Collect W-9s, banking details, insurance, and security reviews through one portal. No vendor gets a PO until the file is complete and verified.
Every agreement, term, and price held in one searchable place — with auto-renew dates flagged 60 days out, so nothing renews by accident.
Procura catches the same supplier entered three ways and merges the spend, so you negotiate from the real number instead of three small ones.
Any change to a supplier's payout details triggers an out-of-band verification — closing the door on the invoice-redirect fraud that quietly drains seven figures.
Software renewals, contractors, freight, marketing, capex — the same controls run across every category and every entity. Turn on what you need, roll out the rest when you're ready.
Track every subscription, seat, and renewal date. Procura flags the auto-renew before it fires and shows which licenses no one logged into last quarter.
Tie each SOW to a budget and a deliverable. Invoices match against the agreed rate and milestone, so scope creep shows up as a flag, not a surprise on the ledger.
Issue virtual cards with the policy baked in — vendor-locked, capped, and time-boxed. Every swipe lands pre-coded against the request that created it.
Route high-value buys through staged approvals with a full audit trail. Depreciation schedules and asset tags flow straight to finance the day the PO closes.
Capture invoices from any inbox or supplier portal, match them three ways, and queue clean ones for payment — turning AP from data entry into exception handling.
Run distinct policies, currencies, and approval chains per entity, then consolidate committed and actual spend across the whole group in one view.
“We used to find out we were over budget at month-end, when it was already spent. Now every dollar draws down its line the moment it's approved, so the overage conversation happens before the purchase — not after the invoice.”
“Three-way match was four people and a spreadsheet. Procura clears ninety-eight percent of our invoices automatically and only sends us the real exceptions. My AP team finally works on the hard ten percent instead of all of it.”
“We found eleven duplicate vendors and a renewal nobody remembered signing in the first week. The platform paid for itself before we'd even finished onboarding the buying side.”
Procura holds the record auditors and controllers actually ask for: who approved what, against which policy, with the dollar tied to a line. Controls are on the day you start, not a roadmap item.
Independently audited controls over security, availability, and confidentiality — report available under NDA before you sign.
An immutable trail of who requested, approved, edited, and paid — exportable for any audit, dispute, or month-end review.
Provision and de-provision through your IdP, and scope each person to exactly the budgets and entities they own.
The person who requests can't be the person who approves their own spend — enforced in the engine, not left to good intentions.
Data encrypted in transit and at rest, with banking details tokenized and changes verified out of band.
Two-way sync keeps POs, bills, and GL codes identical in Procura and your ERP, so reconciliation is a glance, not a project.
Every plan includes intake, approvals, purchase orders, and unlimited requesters. Add modules and entities as you grow — never pay per person to submit a request.
For a single team taking spend in hand.
For finance teams running the whole P2P cycle.
For groups with complex controls and audit needs.
No. Procura sits in front of your books as the place buying happens, and syncs two-way with NetSuite, Sage Intacct, QuickBooks, Xero, and the major ERPs — so POs, bills, and GL codes stay in lockstep without anyone rekeying them.
Most teams are live in about 30 days. We import your chart of accounts, budgets, and active suppliers, configure your approval policy with you, and run a pilot category before rolling out across the rest of your spend.
That's the whole design. One short form covers every purchase, it routes itself, and under-threshold buys approve in seconds. When requesting through Procura is faster than pinging someone on Slack, the maverick spend dries up on its own.
Procura reconciles the purchase order, the receipt, and the invoice automatically. Lines that agree on quantity and price queue for payment; short shipments, price increases, and duplicate invoices are held and flagged for a person to review.
Yes. Each entity can run its own approval chains, policies, and base currency, while group finance consolidates committed and actual spend across all of them in a single view.
Procura is SOC 2 Type II certified, with role-based access, full audit trails, SSO and SCIM provisioning, and out-of-band verification on supplier banking changes. All data is encrypted in transit and at rest, and the report is available under NDA.
Bring one category and your current approval mess. We'll show you committed-versus-actual in real time — then you decide how far across the business to roll it out.